Základní pravidla pro zpracování archiválií:
Gespeichert in:
| Format: | Buch |
|---|---|
| Sprache: | Czech |
| Veröffentlicht: |
Praha
Odbor Archivní Správy a Spisové Služby MV
2015
|
| Ausgabe: | 2. opr. a rozš. vyd. |
| Schlagworte: | |
| Online-Zugang: | Inhaltsverzeichnis Abstract |
| Beschreibung: | Zsfassung in engl. Sprache u.d.T.: Basic rules of archival processing |
| Beschreibung: | 378 S. |
| ISBN: | 9788086466781 |
Internformat
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| 245 | 1 | 0 | |a Základní pravidla pro zpracování archiválií |c kolektiv pracovníků pod vedením Michala Wannera |
| 250 | |a 2. opr. a rozš. vyd. | ||
| 264 | 1 | |a Praha |b Odbor Archivní Správy a Spisové Služby MV |c 2015 | |
| 300 | |a 378 S. | ||
| 336 | |b txt |2 rdacontent | ||
| 337 | |b n |2 rdamedia | ||
| 338 | |b nc |2 rdacarrier | ||
| 500 | |a Zsfassung in engl. Sprache u.d.T.: Basic rules of archival processing | ||
| 650 | 7 | |a Archiválie / Česko |2 czenas | |
| 650 | 7 | |a Records / Czechia |2 czenas | |
| 650 | 0 | 7 | |a Archivierung |0 (DE-588)4420040-7 |2 gnd |9 rswk-swf |
| 650 | 0 | 7 | |a Verzeichnung |0 (DE-588)4370794-4 |2 gnd |9 rswk-swf |
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| 700 | 1 | |a Wanner, Michal |e Sonstige |4 oth | |
| 856 | 4 | 2 | |m Digitalisierung BSB Muenchen 19 - ADAM Catalogue Enrichment |q application/pdf |u http://bvbr.bib-bvb.de:8991/F?func=service&doc_library=BVB01&local_base=BVB01&doc_number=028216075&sequence=000003&line_number=0001&func_code=DB_RECORDS&service_type=MEDIA |3 Inhaltsverzeichnis |
| 856 | 4 | 2 | |m Digitalisierung BSB Muenchen 19 - ADAM Catalogue Enrichment |q application/pdf |u http://bvbr.bib-bvb.de:8991/F?func=service&doc_library=BVB01&local_base=BVB01&doc_number=028216075&sequence=000004&line_number=0002&func_code=DB_RECORDS&service_type=MEDIA |3 Abstract |
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Datensatz im Suchindex
| _version_ | 1804175017531932672 |
|---|---|
| adam_text | Obsah
Úvod k druhému vydání.....................................................................................11
1. Okolnosti vzniku a obsah novych Základních pravidel...................................................13
Cesta k novym Základním pravidlüm.....................................................................13
Düvody vzniku novych Základních pravidel..............................................................14
Struktura pravidel....................................................................................13
Implementace Základních pravidel......................................................................16
2. Archivní zpracování...................................................................................17
2.1 Obecné vymezení archiválie........................................................................17
2.2 Dvé soucasná pojetí archiválie z hlediska oboru archivnictví.....................................17
2.3 Pamét’ové instituce..............................................................................17
2.4 Specifické vlastnosti archiválie.................................................................18
2.5 Akvizice archiválií..............................................................................19
2.6 Vymezení archivního souboru......................................................................19
2.7 Porádání archivního souboru......................................................................21
2.7.1 Získání prehledu o archivním souboru a jeho stavu............................................21
2.7.2 Dokumentace o archivním souboru.............................................................— 22
2.7.3 Vybér porádacího schématu...................................................................22
2.8 Vnitrní skartace, presun a prevedení archiválií do péce jiného archivu...........................23
2.9 Evidencní jednotky...............................................................................24
2.9.1 Rozdélení evidencních jednotek...............................................................24
2.9.2 Principy pro stanovení evidencní jednotky archiválií v analogové a digitální podobé.........25
2.9.3 Druhy evidencních jednotek...................................................................— 25
1. Listiny do roku 1850........................................................................25
2. Lístiny po roce 1850........................................................................26
3. Úrední knihy a rukopisy.....................................................................26
3.1 Úrední knihy...........................................................................26
3.2 Rukopisy...............................................................................27
4. Registraturní pomücky.......................................................................27
4.1 Podací protokoly/deníky................................................................28
4.2 Indexy.................................................................................28
4.3 Elenchy................................................................................28
4.4 Repertáre..............................................................................28
5. Kartotéky...................................................................................28
6. Typáre a jejich samostatné otisky...........................................................28
6.1 Pecetidla (razidla, raznice apod.).....................................................28
6.2 Razítka................................................................................28
6.3 Samostatné peceté, odlitky pecetí a otisky typáru......................................28
7. Kartony.....................................................................................28
8. Fascikly....................................................................................29
9. Mapy, plány, atlasy, technické vykresy, grafické listy, kresby..............................29
9.1 Mapa....................................................................................29
9.2 Atlas...................................................................................29
9.3 Technicky vykres........................................................................29
9.4 Graficky list...........................................................................29
9.5 Kresba..................................................................................30
10. Fotografické archiválie....................................................................30
10.1 Fotograficky snímek/fotografie na papírové podlozce...................................30
10.2 Fotografická deska....................................................................30
10.3 Listovy film..........................................................................30
10.4 Svitkovy film.........................................................................30
10.5 Kinofilm..............................................................................30
10.6 Mikrofilm.............................................................................30
10.7 Mikrofis..............................................................................30
10.8 Fotoalbum.............................................................................30
10.9 Digitální fotografié..................................................................30
5
11. Kinematograficke filmy.....................................................................30
11.1 Filmove pasy...........................................................................31
11.2 Jine nosice analogovych zaznamu........................................................31
11.3 Nosice digitalnich zaznamu.............................................................31
11.4 Kinematograficke (audiovizualni, filmove) dilo........................................31
12. Zvukove archivalie.........................................................................31
12.1 Fonograficky valecek...................................................................31
12.2 Fonograficky drat (fonodrat)...........................................................31
12.3 Gramofonova deska.....................................................................31
12.4 Matrice...............................................................................31
12.5 Magnetofonovy pasek...................................................................31
12.6 Audiokazeta...........................................................................31
12.7 Kompaktni disk........................................................................32
12.8 Zvukova dila..........................................................................32
13. Tisky......................................................................................32
13.1 Tisky do roku 1800.....................................................................32
13.2Tisky po roce 1800......................................................................32
13.3 Pohlednice.............................................................................32
13.4 Plakaty...............................................................................32
13.5 Cenne papiry..........................................................................33
13.6 Stocky................................................................................33
14. Baliky.....................................................................................33
14.1 Poradace...............................................................................33
15. Digitalni datasety (datove balicky)........................................................33
16. Digitalni archivni jednotka (DAJ)..........................................................33
17. Jine.......................................................................................33
17.1 Predmety numizmaticke povahy...........................................................33
17.2 Predmety faleristicke povahy..........................................................34
17.3 Jine..................................................................................34
Seznam zkratek pouzivanych pro evidencni jednotky .............................................34
2.10 Archivni pomucky.................................................................................35
Prozatimni inventarni seznam...................................................................36
Manipulacni seznam prvniho a druheho typu......................................................36
Inventar..................................................................................... 37
Katalog........................................................................................38
Specialni archivni pomucky.........................................................................38
Rejstrik.......................................................................................38
Tematicky katalog..............................................................................38
Soupis archivalii..............................................................................38
Tematicky rejstrik.............................................................................38
3. Popis archivalii......................................................................................39
3.1 Zâsady popisu......................................................................................39
3.2 Zékladni principy viceürovnového popisu............................................................40
3.2.1 Popis od obecného ke spedfiekému...............................................................40
3.2.2 Informace odpovidajici ürovni popisu..........................................................40
3.2.3 Propojeni popisu..............................................................................40
3.2.4 Neopakovani informaci.........................................................................40
3.3 Ürovné popisu......................................................................................40
3.3.1 Archivni soubor................................................................................40
3.3.2 Série.........................................................................................40
3.3.3 Slozka........................................................................................41
3.3.4 Jednotlivost..................................................................................41
3.4 Zavazna hloubka popisu a jeji rozsirovâni v ramci archivnich pomcicek............................42
3.4.1 Manipulacni seznam.............................................................................42
3.4.2 Inventar (dilci inventar).....................................................................42
3.4.3 Katalog.......................................................................................42
Pfiklady pouziti sérii a nizsich sérii, slozek, podslozek, jednotlivosti a césti jednotlivosti v césti fondu korporace
a ve sbirce..........................................................................................42
Pfiklad pouziti sérii a nizsich sérii, slozek, podslozek, jednotlivosti a casti jednotlivosti v manipulacnim seznamu
k fondu, u nëhoz neni dosud znama ûplné hiérarchie:.............................................44
6
4. Prvky popisu archival»..............................................................................45
4.1 Uvod............................................................................................45
4.2 Univerzalni prvky popisu - oblast identifikacnich informaci.....................................45
4.2.1 Referencni oznaceni (Poradove cislo)........................................................45
4.2.2 Jina oznaceni...............................................................................47
4.2.3 Obsah, regest..............................................................................—48
4.2.4 Formalni nazevjednotky popisu...............................................................49
4.2.5 Datace vzniku jednotky popisu...............................................................49
4.2.6 Druh kalendare..............................................................................51
4.2.7 Uroven popisu...............................................................................51
4.2.8 Evidencni jednotka - druh...................................................................51
4.2.9 Evidencni jednotka - pocet..................................................................51
4.2.10 Ukladaci cislo.............................................................................53
4.3 Univerzalni prvky popisu - oblast kontextu a struktury..........................................53
4.3.1 Dejiny puvodcu jednotky popisu..............................................................53
4.3.2 Dejiny jednotky popisu......................................................................53
4.3.3 Zpusob usporadani jednotky popisu...........................................................54
4.3.4 Tematicky popis jednotky popisu.............................................................54
4.3.5 Pfimy zdroj akvizice........................................................................54
4.3.6 Budouci prirustky...........................................................................54
4.4 Univerzalni prvky popisu - oblast podminek pristupnosti a vyuziti...............................54
4.4.1 Podminky pristupu, prava kjednotce popisu a jeji reprodukci................................54
4.4.2 Moznost zverejneni informaci ojednotce popisu...............................................55
4.4.3 Moznost zverejneni reprodukce jednotky popisu...............................................55
4.4.4 Fyzicky stav jednotky popisu a technicke pozadavky..........................................56
4.5 Univerzalni prvky popisu - oblast doplnujicich materialu.........................................56
4.5.1 identifikace predlohy kopie.................................................................56
4.5.2 Odkazy na pribuzne dokumenty, archivalie a pomucky pro vyhledavani.........................56
4.5.3 Existence kopii jednotky popisu.............................................................57
4.6 Univerzalni prvky popisu - oblast poznamek.......................................................57
4.6.1 Sluzebni poznamka...........................................................................57
4.6.2 Verejna poznamka............................................................................58
4.7 Univerzalni prvky popisu - oblast kontroly popisu................................................58
4.7.1 Zpracovatel jednotky popisu.................................................................58
4.7.2 Pravidla zpracovani jednotky popisu.........................................................58
4.7.3 Datum (data) popisu.........................................................................58
5. Rozsireny popis archival»............................................................................61
5.1 Uvod.............................................................................................61
5.2 Univerzalni prvky rozsireneho popisu.............................................................61
5.2.1 Jine datace jednotky popisu nez datace vzniku jednotky popisu..............................61
5.2.2 Nazev autorskeho dila.......................................................................62
5.2.3 Zpusob a forma dochovani....................................................................63
5.2.4 Rozmery, hmotnost, velikost, mnozstvi.......................................................63
5.2.5 Meritko.....................................................................................64
5.2.6 Souradnice..................................................................................65
5.2.7 Orientace z hlediska svetovych stran........................................................65
5.2.8 Technika, adjustace, nosic a latka zaznamu..................................................65
5.2.9 Dil, cast, poradi vydani jednotky popisu....................................................66
5.2.10 Jazyk, pismo...............................................................................66
5.2.11 Edice a literatura.........................................................................67
5.3 Listiny do roku 1850 a po race 1850..............................................................67
5.4 Oredni knlhy, registraturni pomucky, kartoteky...................................................67
5.5 Rukopisy.........................................................................................68
5.6 Hudebniny........................................................................................69
5.7 Typare a jejich otisky...........................................................................69
5.8 Archivalie evidovane vyhradne prostfednictvim mnozstevnich evldencnich jednotek (krome technicke
dokumentace)......................................................................................72
5.9 Mapy, mapova dila, atlasy........................................................................72
5.10Technicke vykresy................................................................................73
5.11 Graficke listy, kresby..........................................................................73
5.12 Fotograficke archivalie.........................................................................74
7
5.13 Kinematograficke filmy...........................................................................75
5.14Zvukove archivalie.................................................................................76
5.15Tisky do roku 1800 a po roce 1800..................................................................76
5.16 Pohlednice.......................................................................................77
5.17 Plakaty..........................................................................................77
5.18 Stocky...........................................................................................78
5.19Cenne papiry..................................................................................... 78
5.20 Digitaini archivni jednotky......................................................................79
5.21 Faleristicke predmety............................................................................79
5.22 Numizmaticke predmety............................................................................79
5.23 Jine.............................................................................................80
6. Popis puvodcu........................................................................................ 81
6.1 Puvodce............................................................................................81
6.2 Urceni puvodce archivalie.........................................................................81
6.3 Archivni autoritni zaznamy popisujici puvodce.....................................................82
6.4Tvorba archivnich autoritnich zaznamu puvodcu.......................................................82
6.5 Pouzivani zaznamu o puvodcich v archivnich pomuckach..............................................83
6.6 Prvky popisu puvodce..............................................................................83
6.6.1 Informace spolecne vsem typum puvodcu.........................................................83
6.6.2 Korporace....................................................................................83
6.6.3 Rod (vetev rodu).............................................................................85
6.6.4 Osoba........................................................................................85
6.6.5 Docasna korporace - udalost........................................................ ....86
7. Tvorba pristupovych bodu a rejstriku................................................................. 89
7.1 Pristupove body a rejstffky........................................................................89
7.2 Kooperativni tvorba zaznamu o entitach............................................................89
7.3 Tvorba pristupovych bodu z hlediska ucelu.........................................................89
7.4Typy entit a rejstriku..............................................................................89
7.5 Zakladni principy tvorby pristupovych bodu a rejstriku............................................90
7.6 Popis entit.......................................................................................91
7.6.1 Struktura popisu entit........................................................................91
7.6.2 Zakladni principy tvorby preferovane formy jmena.............................................91
7.6.3 Zakladni principy tvorby variantni/paralelni formy jmena.....................................92
7.6.4 Zakladni principy tvorby strucne charakteristiky.............................................92
7.7 Korporace a rejstrik korporativni.................................................................93
7.7.1 Korporace.....................................................................................93
7.7.2 Tvorba preferovane formy jmena u korporaci (viz tez 7.6.2)....................................94
7.8 Personalni entity a osobni rejstrik...............................................................94
7.8.1 Personalni entity.............................................................................94
7.8.2 Tvorba preferovane formy jmena u personainich entit (viz tez 7.6.2)..........................94
7.9 Geograficke objekty a rejstrik zemepisny..........................................................95
7.9.1 Geograficke objekty...........................................................................95
7.9.2 Tvorba preferovane formy jmena u geografickych objektu (viz tez 7.6.2)........................96
7.9.3 Hierarchicka struktura.......................................................................96
7.9.4 Souradnice...................................................................................97
7.10 Udalosti a rejstrik udalosti.....................................................................97
7.10.1 Udalosti ....................................................................................97
7.11 Dila, vytvory a rejstrik del.....................................................................98
7.11.1 Dila a vytvory ............................................................................ 98
7.11.2Tvorba preferovane formy jmena u del (viz tez 7.6.2)..........................................98
7.11.3 Hierarchicka struktura a souradnice del.....................................................99
7.12 Pojmya rejstrik vecny............................................................................99
8. Popis instituce spravujici archivalie: archivni pruvodce..............................................101
Prilohy
Prfloha 1 - Priklady manipulacnich seznamu.....................................................105
8
Priloha 2 - Priklady inventaru ....................................................................125
Priloha 3 - Priklad katalogu.......................................................................179
Priloha 4 - Priklady jednotek popisu a urovni popisu...............................................189
A. Priklady jednotek popisu a urovni popisu pro jednotlive druhy archival» a evidencnich jednotek u archivni
pomucky inventar a katalog....................................................................191
B. Priklady jednotek popisu a urovni popisu u manipulacniho seznamu.............................219
Priloha 5 - Jazyky jednotky popisu.................................................................221
Priloha 6 - Prevodnik prvku standardu pro popis matrik narozenych, oddanych a zemrelych ...........227
Priloha 7 - Prevodnik prvku celostatniho soupisu vedut.............................................231
Priloha 8 - Prevodnik prvku celostatniho soupisu peceti............................................235
Priloha 9 - Priklady popisu puvodcu ...............................................................239
Priloha 10 - Priklady tvorby pristupovych bodu a rejstriku ........................................255
A. Korporace....................................................................................257
B. Rody/vetve rodu..............................................................................260
C. Fyzicke osoby, bytosti a zvirata.............................................................261
D. Geograficke objekty..........................................................................265
E. Udalosti.....................................................................................271
F. Dila, vytvory................................................................................272
G. Priklad rejstriku analogove archivni pomucky.................................................274
Priloha 11 - Priklady popisu archivu prislusneho typu jako instituce uchovavajici archivalie ......277
Priloha 12 - Prvky popisu v manipulacnim seznamu...................................................309
Priloha 13 - Prvky popisu v inventari .............................................................319
Priloha 14 - Prvky popisu v katalogu...............................................................335
Rejstrik pojmu.....................................................................................355
Seznam clenu Rozsirene pracovni skupiny pro nova zakladni pravidla pro zpracovani archivaiii.......373
Summary - Basic Rules of Archival Processing, The Team of authors led by Michal Wanner.............375
9
Summary
Basic Rules of Archival Processing,
The Team of authors led by Michal Wanner
Basic Rules for Archival processing is the cornerstone of Czech archival science, the methodological tool used
by Czech archivists to create an archive description. These rules provide a clear and comprehensible guide to
practical archival work; they unify the archival description so that archival material can be made accessible and this
information can be exchanged, not just between archival institutions in the Czech Republic but on an international
scale as well.This is one of the key methodological texts governing archivists work, especially when creating finding
aids. The fact that this text is the upshot of extensive debate between experts from many different types of archives
lends it considerable authority and means that in general these rules display greater stability than, for example,
archival legislation.
The evolution of this key tool in Czechoslovakia and the Czech Republic has two principal milestones: the Basic
Rules of Archival Processing of 1959 (1960) and the Basic Rules of Archival Processing of 2013. Comparing these two
sets of standards shows the transformations that archivists’work has undergone in this country in the past fifty and
more years and reveals the actual state of basic archival methodology.
Reasons for the creation of new Basic Rules
The new Basic Rules are partly a response to the criticism of the previous methodology. Although they are a revision
of the Basic Rules of Archival Processing of 1959, they are also a response to the significant changes the field has
witnessed in recent years and are derived from international standards. The most general reason leading Czech
archivists to attempt to draw up completely new methodological rules for providing access to archival material
is the gradual change in the social, and above all the cultural, informational and legal, environment in which the
Czech archives, like the archives in the majority of developed countries, find themselves.
The increased promotion of human and civil rights has brought greater pressure from citizens for freedom of
access to information, not just in the sphere of public administration, but in archival administration as well, i.e. for
access to the latest archival records stored in the individual archives. Rapidly developing information technologies
that enable the public or institutions to communicate with the creator of archival records and with archives
themselves are becoming an important means of access. In this regard archives are developing ever-stronger
informational ties with other heritage institutions such as libraries, museums etc. There is increasingly positive
two-way feedback between the methods they use to describe and record information units; that applies on an
international level as well.The methodology is therefore derived from and elaborates on the International Standard
for Archival Description ISAD (G), the International Standard Archival Authority Record for Corporate Bodies, Persons
and Families ISAAR (CPF) and the International Standard for Describing Institutions with Archival Holdings ISDIAH.
The consequence of this is the need for archives to harmonise their field standards for describing archival material
with the description methodology of other types of Institution in order to ensure the easiest possible exchange
of information, on the national and International level. The archives endeavour to provide access as quickly as
possible to the documents they have accumulated induces them to make optimal use of various types of document
lists that are created in the pre-archive stage by the originators of the documents handed over (influencing the
standard of the transfer lists, expert role of administrative archives etc.). On the other hand, however, the archives
are confronted with increasingly rigorous legislation restricting the provision of information and seeking to protect
the security both of the state and, increasingly, of citizens or institutions (personal data, trade secrets etc.).
The only way to do full justice to both these contradictory tendencies is by ensuring that the archival descriptions
in the care of Czech archives are as precise, i.e. as objective, as possible. And the only way to do that is by having
sound standardisation of hierarchical description that categorically covers all types of archival material and archival
sets.
The following were therefore the factors that led to the amendment of the Basic Rules:
1. The growing influence of international standards on archival science, above all the archival description; the
increasing need for information exchange with other countries (data compatibility, use of internationally
recognised formats EAD and EAC).
2. The linking of archives to related heritage institutions; links to state administration and global information
systems.
375
3. The need to reflect the new information environment created by modern technologies (the internet), even
though archival processing continues to be based on the provenance principle.
4. The changing view of archival material or definition of archival fonds and collections; the creation of new
types of archival material that are hard to apply traditional processing methods to (documents in digital
form, periodical documents, various types of technical documentation).
5. The influence of the standardised record management on the creation of archival records (linked to the
National Standard for Records Management Systems).
6. The need to harmonise description; this is a case of contextual description as well as hierarchical description.
Every unit of description within an archival set or part thereof is based on the structural principle and should
be put into context with the relevant description of the originator (again standardised).
7. The new view of the originators themselves (not just in terms of the history of administration, but also
sociology, political science and administrative science); the change in the form of registries and registry
systems that do not permit the application of the existing Basic Rules. The emergence of new, untraditional
types of originators to which the traditional criteria of definition are not suited (international companies,
multi-level originators).
8. Public pressure for large-scale access to archival records and archival description online or in networks, and
the related changes in archives services for researchers.
9. The need to put in place suitable conditions for providing access to digital records via the National Portal.
Both preceding methodologies from 1958 and 1965 used the term processing ( zpracovanf ), which meant a set
of individual operations, i.e. appraisal, basic registering of records, sorting and arranging archival records, lists and
descriptions of fonds (archival collections), inventorisation and cataloguing, and the creation of registers for archive
fonds and collections. Processing was defined similarly by Act No. 499/2004, on archiving and records management
and amending certain acts, Decree No. 645/2004, implementing certain provisions of the act on archiving and
records management and amending certain acts, and the preceding archives administration instructions on
maintaining records of archival material. These defined the link between processed and inventorised archival
material and the individual types of finding aids.
in the period when the concept of the new Basic Rules was being defined there was a detailed debate on their
substance. It became evident that some archivists wanted to incorporate the records management or the record-
keeping methodology of the National Archival Heritage into the rules framework; conversely, others focused on the
methodology of digitisation and other ways of providing access to archival material. Practical experience showed
that defining the description of the originators of archival material, archival sets, special types of archival material,
authority records etc., i.e. the archival description in general, was within the abilities of the working group for the
new Basic Rules. It is expected that other methodologies covering the other areas mentioned will follow and be
based on the new Basic Rules, but they will not be incorporated into the Basic Rules.
The Rules are not retroactive. They are expected to be used in work with material as yet unprocessed.
The structure of new Basic Rules
The structure of the Basic Rules was designed so that it would copy at least the basic outline of the individual
stages of archival work. The text was conceived so that the actual theoretical core would be as concise as possible,
thus enabling the fastest possible orientation in the text. The theoretical core is complemented by an extensive
set of annexes in which the reader may look for specific examples of the rules application. The Basic Rules reckon
with archival processing in specialised database applications, but they do not rule out the creation of aids in the
environment of ordinary office software either. Both a printed form of the aid and an XML data format output are
a matter of course. Connectivity with the apeEAD international exchange format, with the national lists of registers of
births, deaths and marriages, vedute and seals and with the national digital archive project is anticipated.
An archivist using these Rules should first read the second chapter, which deals with the context of archival
processing and records. The issues of defining archival records, their properties in relation to collection items and
library documents, and the role of heritage institutions are theoretically dealt with in the Rules. There is a brief
description of the creation of archival records and archival sets and how archival records are acquired. Considerable
attention is paid to the description and definition of archival sets as such, the use of the provenance and pertinence
principles etc. Tools for documentation and keeping records of archival sets (Registers of the National Archival
Heritage, fonds files) are codified.The process of discarding duplicates and special cases for handling archival records
are also described in detail.
A large part of the chapter is devoted to defining a specifically Czech archive feature - registration units
( evidencin jednotky ). Registration units link finding aids to the Registers of the National Archival Heritage. They are
basic, general units for counting and reporting the quantity of archival material. In general they relate to the material
form of the archival material; in some cases they take into account the diplomatic category (e.g. charters, official
ledgers, registry aids), the form of media etc. Their creation and development reflects many practical and historically
conditioned requirements and criteria that are non-uniform in character. Thisfact was a subject of criticism in the past,
but nevertheless registration units have proven their worth in archival practice and are one of the most established
concepts. They were created to enable easy, first-glance identification of the relevant archival set. Registration units
evolve over time; their definitions are tightened, new media are added etc. The implementation of newly defined
registration units is as a rule associated with the general inventory of the National Archival Heritage ( NAH ) -
formerly the Unified Archive Fond ( UAF ).
The primary purpose of registration units is to secure the Registers of the National Archival Heritage as records
of property managed by heritage institutions; records of this property are kept according to the Archiving Act.
Registration units therefore make it possible at any time to identify documents that were selected as archival records
and are thus governed by the procedure laid down by the Archiving Act. From the broader perspective, registration
units play a key role in the implementation of the archives legislation.
The purpose of registration units is not to define an archival set from the point of view of the provenance or
pertinence principle (even though this is possible in the case of collections created according to types of archival
material), nor does it form the basis for an arrangement system. Even so, they are contained in various forms in the
basic types of finding aids. They play an important role in the search for physical and also digital archival material,
which is necessary forthem to be made accessible. Registration units in a finding aid thus make it possible to combine
an intellectually created description level with archival material and to search for them in a repository.
The third chapter defines the description level derived from ISAD (G) and lays down some of its general principles.
The chapter prescribes the mutual relationship between a finding aid in analogue and digital form. It declares the
intention to share a large amount of information in the context of a comprehensive archival description. The resulting
whole is created by combining the description of the archival material that provides access to its content with
information about originators, which documents their development and existence in context, with the addition of
register search terms and access points that are linked to the description of the archival records or description of the
originatorand stored in the INTERPI (INTERMI) database of heritage institutions, and, lastly, combined with a detailed
description of the institution caring for the archival material. These relationships are shown in the following chart:
The Czech archival description system is based on the general principles of ISAD (G).The archival set is described
according to logical units, from the highest unit (archival fond or collection), through the subordinate, lower units
(series and lower series, files and sub-files), down to the individual archival records or parts thereof (items and sub-
items). At each level of the archival description, only such information as pertains to the given unit of description is set
down. A description from a higher level is automatically conferred on the lower level, which means that information
given in higher units of description need not be explicitly repeated at lower levels.
The description levels are composed of fond, series and other subordinated lower series, files and sub-files and
items. A series is an intellectual unit of description that expresses the relationship between groups of archival material
within the fonds. As a rule, series are created either on the basis of the original file handling system or on the basis
of an artificial arrangement system, material (agenda-based) contexts, or formal or substantive affiliation. A file is
a unit of description that describes specific archival material recorded specifically by means of the registration units
of box, fascicle, dataset (e.g. files and case files, correspondence, accounts) and files of items (e.g. file of photographs).
If materially related archival records are stored in more than one registration unit (box, fascicle, dataset), or if
a relationship between parts of one file need to be expressed, sub-files are created (levels 1 to n). The minimum
content of a file or sub-file is two items.
An item is a unit of description that describes archival material recorded by means of registration units (or
registration sub-units).These are charters (up to 1850 and after 1850), official ledgers, manuscripts, record registers,
indexes, elench lists and repertories, card indexes, sealing-sticks, stamps, seals and stamp impressions, maps, map
works, atlases, technical drawings, graphic images, drawings, paper-backed photographs, photographic plates, sheet
film, roll film, cinefilm, microfilm, microfiche, photo albums, digital video-recordings, cinematographic recordings,
prints (up to 1800 and after 1800), postcards, posters, securities, numismatic items, phaleristic items, and others,
if necessary, items are divided into sub-items (levels 1 to n). Items, or sub-items, are also archival records or part
thereof at the lowest level within files and sub-files (e.g. protocol in a file, photograph in a file, one section of a map
etc.). Items are therefore units of description whose further physical division into parts would compromise their
integrity. E.g. an individual letter, postcard, postage stamp, postal stationary, document establishing an act in law
referred to in a primary register, deed of emancipation, deed of legitimacy, deed of apprenticeship, journeyman
deed, guild certificate, personal document, diploma, club statutes, guild statute, court or notarial document, cut-
out from the period press, piece of sheet music, account, technical handbook, separate print-out of an article,
broadside imprint, prayer book, almanac, commemorative imprint, printed annual report, newsletter, bulletin,
memorandum, declaration, petition, speech, lecture, invitation, event programme, New Year s greeting card, fare
ticket, admission ticket, calling card, individual promotional material, exhibition catalogue, goods catalogue, price
list, advertising flyer, advertising magazine, timetable, songbook, theatre play, calendar, address book, dance card,
lottery ticket, menu, research report, technical report, report of findings, status report, university qualification
work (bachelor s, master s, rigorous, dissertation, second doctorate), work or study material, conference material
(conference proceedings, presentation, poster, programme), individual item of corporate literature, sampler,
analogue reproduction of a document declared archival material.
The item, file and series description levels are linked to the relevant higher level of description (item to file or
serie, file to serie, serie to fond). Each fond contains at least one serie, even if it consists of just one item, or one
registration unit.
The chapter also defines the binding depth of description for individual types of finding aids. A manipulation list
is a provisional finding aid where the description is taken to the level of the lowest serie. In the case of an inventory
(partial inventory), the binding depth of the description is at the level of file and the following items that must not
be collated in files: chapters (up to 1850 and after 1850), official ledgers, record registers, indexes, elench lists and
repertories, card indexes, sealing-sticks, map works, atlases, photographic albums, imprints up to 1800.
Other items may be collated in a file (the maximum extent is 1 box, 1 dataset or other unit corresponding to
such a quantity, taking into account the way in which it is submitted). Map works are an exception: if they physically
exceed the specified required extent, they are split into sub-items (e.g. into individual map-cases, cartographic
drawers). The binding description depth for catalogues is at the level of file and item. Items may not be collated into
files. A deeper description is not ruled out in specific cases for any of the said aids.
The fourth and fifth chapters set out a description and binding nature of descriptive elements that are related
to the individual types of finding aids and archival material. Chapter four contains a list of the basic mandatory
and non-mandatory descriptive elements used for all description levels and for all types of archival records and
registration units. Chapter five consists of a list of mandatory and non-mandatory description elements specific to
certain types of archival material, registration units and finding aids (primarily for catalogues) and to describe the
relationship of corporations, individual people, geographic objects and other entities to the unit of description.
Chapter six is devoted to a description of originators. It is envisaged that the description of the originator is
separate from the description of the archival records, while retaining the description of the originator in the finding
aid. The link between the originator and the archival record is expressed by the relationship between a record of
the originator and a record of the unit of description, which are fonds or series as a rule. The description is based on
ISAAR (CPF). The description of the originators is therefore a description of corporate bodies (corporations), families
and persons. One specific Czech feature is the fourth category: temporary corporation - event: in the same way as
a corporation is a group of people acting under a single name, the duration of an event is limited in advance (event,
conference, congress etc.). Primarily certain conferences and congresses can be regarded as separate originators.
The chapter specifies the creation of authority records of originators, description elements etc.
Chapter seven contains the rules for creating titles and names of originators, as well as access points and registers
for units of description in finding aids. Access points are names, terms, keywords, phrases or codes that can be used
to search for, identify and localise units of description. The permitted types of register are defined in the chapter.
Standardised search terms enabling parametric, semantic and machine searching and access to units of description
in higher quality than is the case with standard full-text searching. The database of heritage institutions created
under the above-mentioned INTERPI project will be used when creating access points. Access to the database takes
place via the archive portal of the national digital archive. Heritage institutions (archives, libraries, museums and
galleries) take created records from this database (and possibly correct and expand them) and create new records.
Major corrections and new records are subject to approval by responsible supervisors.
Chapter eight is devoted to a description of archive and cultural research institutions (museums, libraries,
galleries, memorials, public research institutions and universities) that keep archival records. The description of
these institutions is mainly for the purpose of creating and maintaining a register of these institutions so they can
be found more easily by researchers and making it possible to create constantly updated address books in real
time. The designers of the register envisage the creation of a simple web application into which representatives of
archives would themselves enter information and would be responsible for updating it. This register can also be
used as a basic layer for connecting finding aids in digital form to institutions, thus giving rise to a national guide to
archives and cultural research institutions in digital form. The register can also be used as a source of information
for government offices and for individual archivists. The description of institutions that keep and care for archival
material in line with the legislation is specified by ISDIAH (International Standard for Describing Institutions with
Archival Holdings). In the context of the proposed new Basic Rules, a general draft of the institution description
was created first. A debate threw up examples of descriptions of different types of archive and cultural research
institution.
The basic text of the rules is followed by annexes that mostly contain specific examples of the application of the
Basic Rules. These are examples of individual types of finding aids - manipulation lists, inventories and catalogues.
That is followed by examples of the description of originators, the creation of access points and registers and
examples of the description of archives and institutions.
There is a helpful glossary of terms that refers to the pages of the rules, with the page containing the definition
of the term shown in bold.
The draft of the new Basic Rules was published in January 2010 on the web site of the Department of Archives
Administration and Records Management of the Ministry of the Interior of the Czech Republic. It was also passed
on to the consulting bodies of the Czech Archive Society and the Scientific Archive Council, which approved it on
18 March 2013. The new Basic Rules were brought into force by Methodological Guide no. 1/2013 of the Department
of Archives Administration and Records Management.
378
|
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| edition | 2. opr. a rozš. vyd. |
| format | Book |
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| id | DE-604.BV042786146 |
| illustrated | Not Illustrated |
| indexdate | 2024-07-10T07:09:36Z |
| institution | BVB |
| isbn | 9788086466781 |
| language | Czech |
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| physical | 378 S. |
| publishDate | 2015 |
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| publisher | Odbor Archivní Správy a Spisové Služby MV |
| record_format | marc |
| spelling | Základní pravidla pro zpracování archiválií kolektiv pracovníků pod vedením Michala Wannera 2. opr. a rozš. vyd. Praha Odbor Archivní Správy a Spisové Služby MV 2015 378 S. txt rdacontent n rdamedia nc rdacarrier Zsfassung in engl. Sprache u.d.T.: Basic rules of archival processing Archiválie / Česko czenas Records / Czechia czenas Archivierung (DE-588)4420040-7 gnd rswk-swf Verzeichnung (DE-588)4370794-4 gnd rswk-swf Archivalien (DE-588)4142968-0 gnd rswk-swf Archivalien (DE-588)4142968-0 s Verzeichnung (DE-588)4370794-4 s Archivierung (DE-588)4420040-7 s DE-604 Wanner, Michal Sonstige oth Digitalisierung BSB Muenchen 19 - ADAM Catalogue Enrichment application/pdf http://bvbr.bib-bvb.de:8991/F?func=service&doc_library=BVB01&local_base=BVB01&doc_number=028216075&sequence=000003&line_number=0001&func_code=DB_RECORDS&service_type=MEDIA Inhaltsverzeichnis Digitalisierung BSB Muenchen 19 - ADAM Catalogue Enrichment application/pdf http://bvbr.bib-bvb.de:8991/F?func=service&doc_library=BVB01&local_base=BVB01&doc_number=028216075&sequence=000004&line_number=0002&func_code=DB_RECORDS&service_type=MEDIA Abstract |
| spellingShingle | Základní pravidla pro zpracování archiválií Archiválie / Česko czenas Records / Czechia czenas Archivierung (DE-588)4420040-7 gnd Verzeichnung (DE-588)4370794-4 gnd Archivalien (DE-588)4142968-0 gnd |
| subject_GND | (DE-588)4420040-7 (DE-588)4370794-4 (DE-588)4142968-0 |
| title | Základní pravidla pro zpracování archiválií |
| title_auth | Základní pravidla pro zpracování archiválií |
| title_exact_search | Základní pravidla pro zpracování archiválií |
| title_full | Základní pravidla pro zpracování archiválií kolektiv pracovníků pod vedením Michala Wannera |
| title_fullStr | Základní pravidla pro zpracování archiválií kolektiv pracovníků pod vedením Michala Wannera |
| title_full_unstemmed | Základní pravidla pro zpracování archiválií kolektiv pracovníků pod vedením Michala Wannera |
| title_short | Základní pravidla pro zpracování archiválií |
| title_sort | zakladni pravidla pro zpracovani archivalii |
| topic | Archiválie / Česko czenas Records / Czechia czenas Archivierung (DE-588)4420040-7 gnd Verzeichnung (DE-588)4370794-4 gnd Archivalien (DE-588)4142968-0 gnd |
| topic_facet | Archiválie / Česko Records / Czechia Archivierung Verzeichnung Archivalien |
| url | http://bvbr.bib-bvb.de:8991/F?func=service&doc_library=BVB01&local_base=BVB01&doc_number=028216075&sequence=000003&line_number=0001&func_code=DB_RECORDS&service_type=MEDIA http://bvbr.bib-bvb.de:8991/F?func=service&doc_library=BVB01&local_base=BVB01&doc_number=028216075&sequence=000004&line_number=0002&func_code=DB_RECORDS&service_type=MEDIA |
| work_keys_str_mv | AT wannermichal zakladnipravidlaprozpracovaniarchivalii |