How to manage records in the e-environment:
Gespeichert in:
| Hauptverfasser: | , |
|---|---|
| Format: | Buch |
| Sprache: | English |
| Veröffentlicht: |
London [u.a.]
Routledge
[ca. 2006]
|
| Ausgabe: | 2. ed. |
| Schriftenreihe: | Know how guides
|
| Schlagworte: | |
| Online-Zugang: | Inhaltsverzeichnis |
| Beschreibung: | 1. Aufl. u.d.T.: Developing a records management programme |
| Beschreibung: | X, 174 S. Ill., graph. Darst. |
| ISBN: | 0851424635 9780851424637 |
Internformat
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| 100 | 1 | |a McLeod, Julie |d 1957- |e Verfasser |0 (DE-588)1043221212 |4 aut | |
| 245 | 1 | 0 | |a How to manage records in the e-environment |c Julie McLeod and Catherine Hare |
| 250 | |a 2. ed. | ||
| 264 | 1 | |a London [u.a.] |b Routledge |c [ca. 2006] | |
| 300 | |a X, 174 S. |b Ill., graph. Darst. | ||
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| 337 | |b n |2 rdamedia | ||
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| 490 | 0 | |a Know how guides | |
| 500 | |a 1. Aufl. u.d.T.: Developing a records management programme | ||
| 650 | 4 | |a Archives |x Management | |
| 650 | 4 | |a Electronic records |x Management | |
| 650 | 4 | |a Information resources management | |
| 650 | 4 | |a Information storage and retrieval systems |x Management | |
| 650 | 4 | |a Records |x Management | |
| 650 | 0 | 7 | |a Informationsmanagement |0 (DE-588)4114012-6 |2 gnd |9 rswk-swf |
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Datensatz im Suchindex
| _version_ | 1804136831969656832 |
|---|---|
| adam_text | Contents
Chapter
1
The organisational context
1
1.1.
Business context and the e-environment
3
1.2.
Drivers for information and records management
3
1.3
Information as a corporate asset
6
1.4
Information management vs. records
management vs. knowledge management
10
1.5
Purpose, value and role of records
-
evidence and
information
12
1.5.1
The purpose of records
12
1.5.2
The value of records
13
1.6
Record formats in the hybrid environment
16
1.6.1
Electronic records, i.e. born digital and in
different digital formats
16
7.6.2
Paper records
16
1.6.3
Records in other formats
17
1.7
Issues to address
-
questions to answer
The organisational context
18
Chapter
2
Challenges of the dynamic
е
-environment for
records management
19
2.1
Concepts and definitions
19
2.2
E-records,
their special nature and understanding
the issues
24
2.3
Managing a paper letter vs. its corresponding
word-processed file
30
2.4
Role of metadata and functional requirements
32
2.5
Issues to address
-
questions to answer
Challenges of the dynamic electronic
environment for records management
34
Chapter
3
How to manage records in your organisation
35
3.1
Making the vision a reality
35
3.2
Models for managing records
38
3.2.1
The lifecycle model
39
3.2.2
The records continuum model
42
How to Manage Records in the e-Environment
3.3
Roles, responsibilities and repositories
44
3.4
ISO
15489 -
a framework for records management
46
3.5
DIRKS
-
a methodology for designing and
implementing recordkeeping systems
48
3.6
Choosing the best approach for your organisation
51
3.7
Monitoring, measuring and managing
performance
53
3.8
Success factors
56
3.9
Issues to address
-
questions to answer
How to manage records in your organisation
57
Chapter
4
Managing records for legal and regulatory
compliance
59
4.1
Legal requirements
60
4.1.1
Retention
61
4.1.2
Legal admissibility of electronic records
62
4.1.3
Legal discovery
63
4.2
Laws, standards and regulations
64
4.2.1
Freedom of Information, Data Protection
and Human Rights Acts
65
4.2.2
Electronic Communications and Regulation
of Investigatory Powers Acts
67
4.2.3
The Environmental Information Regulations
68
4.2.4
Sector specific requirements
69
4.2.5
National and International standards
69
4.2.6
Further sources of information
70
Chapter
5
Risk management and business continuity
73
5.1
Risk management
75
5.1.1
Risk identification
75
5.1.2
Risk analysis
77
5.1.3
Responding to risks
79
5.1.4
Disaster management and recovery
81
5.2
Business continuity
82
Chapter
6
Scheduling Records for Retention
83
6.1
The lynchpin of records management?
83
6.2
Retention or disposal schedules
84
VI
Contents
6.3
Developing a retention schedule
85
6.3.1
Functional or business activity approach
86
6.3.2
Records of common vs. core functions
87
6.3.3
Collecting information for retention
scheduling
88
6.3.4
Drafting a schedule
90
6.3.5
Deciding how long to keep records
92
6.3.6
Official records, copies and transitory
records
94
6.4
Implementation and maintenance
95
6.5
Scheduling legacy records
96
6.6
Summary
97
Chapter
7
Approaches to managing e-records
99
7.1
Software systems
100
7.2
Procedures for managing
e-records
over time
102
7.3
John McDonald s vision
105
7.4
Approaches to integrating electronic
recordkeeping into business operations
108
7.4.1
EDRMS or ERMS for whole or part
108
7.4.2
Embed records management functionality
within business processes
109
7.5
Managing the change
111
Chapter
8
Managing email in practice
113
8.1
Key questions
114
8.2
Options
115
8.3
Scenarios
117
8.3.1
The Department of Long Term Planning
118
8.3.2
Wilberforce
&
Treat
120
8.3.3
MemoraBallia
123
8.4
Comparison of the options
125
8.5
Further guidance on managing email
127
Chapter
9
Making the case for records management
129
9.1
What is a business case?
129
9.2
Preparing the business case
130
9.3
Presenting the business case
133
VII
How to Manage Records in the e-Environment
References
135
Appendix A: Checklists
143
Appendix B: Glossary of terms
151
Appendix C: Selected further resources:
155
Books
155
Journals
156
Listservs
157
Professional associations
158
Index
161
viii
|
| adam_txt |
Contents
Chapter
1
The organisational context
1
1.1.
Business context and the e-environment
3
1.2.
Drivers for information and records management
3
1.3
Information as a corporate asset
6
1.4
Information management vs. records
management vs. knowledge management
10
1.5
Purpose, value and role of records
-
evidence and
information
12
1.5.1
The purpose of records
12
1.5.2
The value of records
13
1.6
Record formats in the hybrid environment
16
1.6.1
Electronic records, i.e. born digital and in
different digital formats
16
7.6.2
Paper records
16
1.6.3
Records in other formats
17
1.7
Issues to address
-
questions to answer
The organisational context
18
Chapter
2
Challenges of the dynamic
е
-environment for
records management
19
2.1
Concepts and definitions
19
2.2
E-records,
their special nature and understanding
the issues
24
2.3
Managing a paper letter vs. its corresponding
word-processed file
30
2.4
Role of metadata and functional requirements
32
2.5
Issues to address
-
questions to answer
Challenges of the dynamic electronic
environment for records management
34
Chapter
3
How to manage records in your organisation
35
3.1
Making the vision a reality
35
3.2
Models for managing records
38
3.2.1
The lifecycle model
39
3.2.2
The records continuum model
42
How to Manage Records in the e-Environment
3.3
Roles, responsibilities and repositories
44
3.4
ISO
15489 -
a framework for records management
46
3.5
DIRKS
-
a methodology for designing and
implementing recordkeeping systems
48
3.6
Choosing the best approach for your organisation
51
3.7
Monitoring, measuring and managing
performance
53
3.8
Success factors
56
3.9
Issues to address
-
questions to answer
How to manage records in your organisation
57
Chapter
4
Managing records for legal and regulatory
compliance
59
4.1
Legal requirements
60
4.1.1
Retention
61
4.1.2
Legal admissibility of electronic records
62
4.1.3
Legal discovery
63
4.2
Laws, standards and regulations
64
4.2.1
Freedom of Information, Data Protection
and Human Rights Acts
65
4.2.2
Electronic Communications and Regulation
of Investigatory Powers Acts
67
4.2.3
The Environmental Information Regulations
68
4.2.4
Sector specific requirements
69
4.2.5
National and International standards
69
4.2.6
Further sources of information
70
Chapter
5
Risk management and business continuity
73
5.1
Risk management
75
5.1.1
Risk identification
75
5.1.2
Risk analysis
77
5.1.3
Responding to risks
79
5.1.4
Disaster management and recovery
81
5.2
Business continuity
82
Chapter
6
Scheduling Records for Retention
83
6.1
The lynchpin of records management?
83
6.2
Retention or disposal schedules
84
VI
Contents
6.3
Developing a retention schedule
85
6.3.1
Functional or business activity approach
86
6.3.2
Records of common vs. core functions
87
6.3.3
Collecting information for retention
scheduling
88
6.3.4
Drafting a schedule
90
6.3.5
Deciding how long to keep records
92
6.3.6
Official records, copies and transitory
records
94
6.4
Implementation and maintenance
95
6.5
Scheduling legacy records
96
6.6
Summary
97
Chapter
7
Approaches to managing e-records
99
7.1
Software systems
100
7.2
Procedures for managing
e-records
over time
102
7.3
John McDonald's vision
105
7.4
Approaches to integrating electronic
recordkeeping into business operations
108
7.4.1
EDRMS or ERMS for whole or part
108
7.4.2
Embed records management functionality
within business processes
109
7.5
Managing the change
111
Chapter
8
Managing email in practice
113
8.1
Key questions
114
8.2
Options
115
8.3
Scenarios
117
8.3.1
The Department of Long Term Planning
118
8.3.2
Wilberforce
&
Treat
120
8.3.3
MemoraBallia
123
8.4
Comparison of the options
125
8.5
Further guidance on managing email
127
Chapter
9
Making the case for records management
129
9.1
What is a business case?
129
9.2
Preparing the business case
130
9.3
Presenting the business case
133
VII
How to Manage Records in the e-Environment
References
135
Appendix A: Checklists
143
Appendix B: Glossary of terms
151
Appendix C: Selected further resources:
155
Books
155
Journals
156
Listservs
157
Professional associations
158
Index
161
viii |
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| id | DE-604.BV022653743 |
| illustrated | Illustrated |
| index_date | 2024-07-02T18:22:25Z |
| indexdate | 2024-07-09T21:02:39Z |
| institution | BVB |
| isbn | 0851424635 9780851424637 |
| language | English |
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| series2 | Know how guides |
| spelling | McLeod, Julie 1957- Verfasser (DE-588)1043221212 aut How to manage records in the e-environment Julie McLeod and Catherine Hare 2. ed. London [u.a.] Routledge [ca. 2006] X, 174 S. Ill., graph. Darst. txt rdacontent n rdamedia nc rdacarrier Know how guides 1. Aufl. u.d.T.: Developing a records management programme Archives Management Electronic records Management Information resources management Information storage and retrieval systems Management Records Management Informationsmanagement (DE-588)4114012-6 gnd rswk-swf Informationsmanagement (DE-588)4114012-6 s DE-604 Hare, Catherine Verfasser aut Digitalisierung BSBMuenchen application/pdf http://bvbr.bib-bvb.de:8991/F?func=service&doc_library=BVB01&local_base=BVB01&doc_number=015859710&sequence=000002&line_number=0001&func_code=DB_RECORDS&service_type=MEDIA Inhaltsverzeichnis |
| spellingShingle | McLeod, Julie 1957- Hare, Catherine How to manage records in the e-environment Archives Management Electronic records Management Information resources management Information storage and retrieval systems Management Records Management Informationsmanagement (DE-588)4114012-6 gnd |
| subject_GND | (DE-588)4114012-6 |
| title | How to manage records in the e-environment |
| title_auth | How to manage records in the e-environment |
| title_exact_search | How to manage records in the e-environment |
| title_exact_search_txtP | How to manage records in the e-environment |
| title_full | How to manage records in the e-environment Julie McLeod and Catherine Hare |
| title_fullStr | How to manage records in the e-environment Julie McLeod and Catherine Hare |
| title_full_unstemmed | How to manage records in the e-environment Julie McLeod and Catherine Hare |
| title_short | How to manage records in the e-environment |
| title_sort | how to manage records in the e environment |
| topic | Archives Management Electronic records Management Information resources management Information storage and retrieval systems Management Records Management Informationsmanagement (DE-588)4114012-6 gnd |
| topic_facet | Archives Management Electronic records Management Information resources management Information storage and retrieval systems Management Records Management Informationsmanagement |
| url | http://bvbr.bib-bvb.de:8991/F?func=service&doc_library=BVB01&local_base=BVB01&doc_number=015859710&sequence=000002&line_number=0001&func_code=DB_RECORDS&service_type=MEDIA |
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