Records and information management: fundamentals of professional practice
"This is the "go to" book for newly appointed records managers, as well as experienced records and information management (RIM) professionals who want a review of specific topics. The approach here is practical rather than theoretical and emphasizes best practices and published standa...
Saved in:
| Main Author: | |
|---|---|
| Format: | Book |
| Language: | English |
| Published: |
Lanham, Maryland
Rowman & Littlefield, an imprint of The Rowman & Littlefield Publishing Group, Inc.
[2021]
|
| Edition: | Fourth edition |
| Subjects: | |
| Online Access: | Inhaltsverzeichnis |
| Summary: | "This is the "go to" book for newly appointed records managers, as well as experienced records and information management (RIM) professionals who want a review of specific topics. The approach here is practical rather than theoretical and emphasizes best practices and published standards"-- |
| Physical Description: | xiii, 239 pages illustrations (black and white) 27 cm |
| ISBN: | 9781538152546 9781538152539 |
Staff View
MARC
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Record in the Search Index
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| adam_text | Contents Preface Chapter 1: x¡ Records Management as a Business Discipline 1 Conceptual Foundations 3 Ownership of Records 4 Records as Assets 6 Record Formats 7 Information Life Cycle 8 Records versus Non-Records 9 Deteriorative Nature of Recordkeeping Problems 11 The Business Case for Records Management 11 Programmatic Principles 12 Record Retention 14 Cost-Effective Management of Inactive Records 15 Organization and Retrieval of Active Records 17 Protection of Essential Records 18 The Records Management Function 18 Organizational Placement 18 Executive Sponsorship 20 Advisory Committee 21 Staffing and Duties 22 Record Coordinators 22 Program Maturity Model Records Management and Related Disciplines 23 24 Information Governance 25 Information Technology 26 Information Security 26 Compliance 27 Risk Management 27 Legal Affairs 28 Data Science 28 Knowledge Management 29 Library Science 29 v
Archival Administration Summary of Major Points Chapter 2: vi Retention Concepts 30 Notes 31 Preparing Retention Schedules I: Collecting Data 37 Data Collection Plan 38 The Record Series Concept 39 Identifying Program Units 40 Defining the Scope 40 Management Support 41 Interviews versus Questionnaires 42 Data Collection Timetable 44 Special Issues for Electronic Records 45 Interview Techniques 46 The Survey Instrument Chapter 3: Flexible Retention 30 Series Title 50 Summary Description 50 Dates Covered 51 Format 52 Arrangement 55 Quantity 55 Estimated Growth 56 Storage Conditions 57 Reference Activity 57 Retention Requirements 58 Nonpublic Information 58 Duplication 59 Hardware and Software Requirements 59 Related Records 60 Essential Records 60 Summary of Major Points 60 Retention Criteria 70 Official Copies versus Duplicate Records 71 Legally Mandated Recordkeeping Requirements 48 69 70 73 Tax Records 76 Accounting Records 77 Employment Application Records 78 Personnel Records 78 Employment Contracts 80 Employee Medical Records 81 Occupational Health Records 81 Workers Compensation Records 82 Payroll Records 82 Employee Benefit Plan Records 83 Record Retention and Data Protection Laws 83 Formats for Official Copies 85 Admissibility in Evidence 86 Authentication 87 Statutes of Limitations 89 Pretrial Discovery 90 Legal Holds 94 Operational Retention Requirements 95 Determining Operational Need 95 Retention and the Information Life Cycle 96 Retention of Drafts and Documentsof Transitory Value 97 Special Considerations for ElectronicRecords Implementation Issues 98 100
Importance of Implementation 100 Implementation Principles 101 Implementation Actions 101 Notes 61 Secure Destruction 102 Preparing Retention Schedules II: Making Retention Decisions 63 Training Requirements 103 Preparing Retention Schedules 64 Compliance 104 Revision of Retention Schedules 104 Program-Specific versus Functional Schedules 64 Granular versus Aggregated Retention Schedules 67 Summary of Major Points 105 Retention Triggers 68 Notes 106 Media-Neutral Retention Schedules 69 Contents Contents vii
Chapter 4: Chapter 5: Managing Paper Records Filing Systems for Active Records 112 Alphabetic Arrangements 112 Sequential Numeric Arrangements 113 Nonsequential Numeric Arrangements 114 Chronological Arrangements 115 Phonetic Filing 115 Geographic Files 116 Subject Files 117 Central Files 119 Filing Equipment and Supplies 121 Vertical Filing Cabinets 121 Lateral Filing Cabinets 122 Shelf Files 123 Drawing Files 125 File Folders 126 Color Coding 126 Filing Accessories 127 Some Filing Guidelines 128 Storing Inactive Records 129 Image Inspection ^ Image Formats ^ Media Stability -^g Image Organization and Retrieval 159 Micrographics -¡gg Reduction ļgQ Types of Microforms ļgļ Microfilm Cameras 153 Computer-Output Microfilm -154 Microfilm Processing and Inspection 104 Microform Duplication 155 Media Stability I66 Microform Display and Printing 167 Microform Scanners I68 Retrieval of Microimages I68 Imaging Service Companies 169 Legal Acceptability 169 Summary of Major Points 171 Notes 172 Managing Digital Documents 177 Record Center Characteristics 131 Document Indexing Concepts 179 Record Storage Containers 132 Indexing versus Filing iso Shelving 133 Key versus Non-Key Fields iso Material Handling Equipment 134 Index Values 183 Environmental Controls 135 Full-Text Indexing 184 Air Quality 136 Automatic Categorization 184 Fire Protection 136 Document Retrieval Concepts 185 Chapter 6: Pest Control 138 Retrieval Functionality I86 Services 138 Federated Searching 188 Record Center Software 140 Predictive Coding 189 Commercial Record Centers 141 Digital Document Technologies 190
Services and Costs 142 Enterprise Content Management 191 Cloud-Based Record Storage 144 Records Management Application Software 194 Summary of Major Points 144 Email Archiving Software 195 Notes 146 Digital Asset Management 198 Document Imaging 151 Document Preparation 152 Digital Document Imaging 154 Document Scanners viii ТИ Website Archiving Social Media Archiving 154 Contents Contents 200 201 Summary of Major Points 202 Notes 203 ix
Chapter 7: Protecting Essential Records 207 Essential Records Program 208 Legal Considerations 209 Protection as Insurance 210 Management Responsibility 211 Identifying Essential Records 213 Essential Records versus Important Records 213 Survey of Essential Records 214 Risk Analysis 215 Threats and Vulnerabilities 215 Qualitative Risk Assessment 218 Quantitative Risk Assessment 219 Risk Response 221 Preventive Measures 221 Protective Measures 223 Implementation and Compliance 224 Summary of Major Points 225 Notes 226 Index 229 About the Author 239 Y Contents
|
| adam_txt |
Contents Preface Chapter 1: x¡ Records Management as a Business Discipline 1 Conceptual Foundations 3 Ownership of Records 4 Records as Assets 6 Record Formats 7 Information Life Cycle 8 Records versus Non-Records 9 Deteriorative Nature of Recordkeeping Problems 11 The Business Case for Records Management 11 Programmatic Principles 12 Record Retention 14 Cost-Effective Management of Inactive Records 15 Organization and Retrieval of Active Records 17 Protection of Essential Records 18 The Records Management Function 18 Organizational Placement 18 Executive Sponsorship 20 Advisory Committee 21 Staffing and Duties 22 Record Coordinators 22 Program Maturity Model Records Management and Related Disciplines 23 24 Information Governance 25 Information Technology 26 Information Security 26 Compliance 27 Risk Management 27 Legal Affairs 28 Data Science 28 Knowledge Management 29 Library Science 29 v
Archival Administration Summary of Major Points Chapter 2: vi Retention Concepts 30 Notes 31 Preparing Retention Schedules I: Collecting Data 37 Data Collection Plan 38 The Record Series Concept 39 Identifying Program Units 40 Defining the Scope 40 Management Support 41 Interviews versus Questionnaires 42 Data Collection Timetable 44 Special Issues for Electronic Records 45 Interview Techniques 46 The Survey Instrument Chapter 3: Flexible Retention 30 Series Title 50 Summary Description 50 Dates Covered 51 Format 52 Arrangement 55 Quantity 55 Estimated Growth 56 Storage Conditions 57 Reference Activity 57 Retention Requirements 58 Nonpublic Information 58 Duplication 59 Hardware and Software Requirements 59 Related Records 60 Essential Records 60 Summary of Major Points 60 Retention Criteria 70 Official Copies versus Duplicate Records 71 Legally Mandated Recordkeeping Requirements 48 69 70 73 Tax Records 76 Accounting Records 77 Employment Application Records 78 Personnel Records 78 Employment Contracts 80 Employee Medical Records 81 Occupational Health Records 81 Workers' Compensation Records 82 Payroll Records 82 Employee Benefit Plan Records 83 Record Retention and Data Protection Laws 83 Formats for Official Copies 85 Admissibility in Evidence 86 Authentication 87 Statutes of Limitations 89 Pretrial Discovery 90 Legal Holds 94 Operational Retention Requirements 95 Determining Operational Need 95 Retention and the Information Life Cycle 96 Retention of Drafts and Documentsof Transitory Value 97 Special Considerations for ElectronicRecords Implementation Issues 98 100
Importance of Implementation 100 Implementation Principles 101 Implementation Actions 101 Notes 61 Secure Destruction 102 Preparing Retention Schedules II: Making Retention Decisions 63 Training Requirements 103 Preparing Retention Schedules 64 Compliance 104 Revision of Retention Schedules 104 Program-Specific versus Functional Schedules 64 Granular versus Aggregated Retention Schedules 67 Summary of Major Points 105 Retention Triggers 68 Notes 106 Media-Neutral Retention Schedules 69 Contents Contents vii
Chapter 4: Chapter 5: Managing Paper Records Filing Systems for Active Records 112 Alphabetic Arrangements 112 Sequential Numeric Arrangements 113 Nonsequential Numeric Arrangements 114 Chronological Arrangements 115 Phonetic Filing 115 Geographic Files 116 Subject Files 117 Central Files 119 Filing Equipment and Supplies 121 Vertical Filing Cabinets 121 Lateral Filing Cabinets 122 Shelf Files 123 Drawing Files 125 File Folders 126 Color Coding 126 Filing Accessories 127 Some Filing Guidelines 128 Storing Inactive Records 129 Image Inspection ^ Image Formats ^ Media Stability -^g Image Organization and Retrieval 159 Micrographics -¡gg Reduction ļgQ Types of Microforms ļgļ Microfilm Cameras 153 Computer-Output Microfilm -154 Microfilm Processing and Inspection 104 Microform Duplication 155 Media Stability I66 Microform Display and Printing 167 Microform Scanners I68 Retrieval of Microimages I68 Imaging Service Companies 169 Legal Acceptability 169 Summary of Major Points 171 Notes 172 Managing Digital Documents 177 Record Center Characteristics 131 Document Indexing Concepts 179 Record Storage Containers 132 Indexing versus Filing iso Shelving 133 Key versus Non-Key Fields iso Material Handling Equipment 134 Index Values 183 Environmental Controls 135 Full-Text Indexing 184 Air Quality 136 Automatic Categorization 184 Fire Protection 136 Document Retrieval Concepts 185 Chapter 6: Pest Control 138 Retrieval Functionality I86 Services 138 Federated Searching 188 Record Center Software 140 Predictive Coding 189 Commercial Record Centers 141 Digital Document Technologies 190
Services and Costs 142 Enterprise Content Management 191 Cloud-Based Record Storage 144 Records Management Application Software 194 Summary of Major Points 144 Email Archiving Software 195 Notes 146 Digital Asset Management 198 Document Imaging 151 Document Preparation 152 Digital Document Imaging 154 Document Scanners viii ТИ Website Archiving Social Media Archiving 154 Contents Contents 200 201 Summary of Major Points 202 Notes 203 ix
Chapter 7: Protecting Essential Records 207 Essential Records Program 208 Legal Considerations 209 Protection as Insurance 210 Management Responsibility 211 Identifying Essential Records 213 Essential Records versus Important Records 213 Survey of Essential Records 214 Risk Analysis 215 Threats and Vulnerabilities 215 Qualitative Risk Assessment 218 Quantitative Risk Assessment 219 Risk Response 221 Preventive Measures 221 Protective Measures 223 Implementation and Compliance 224 Summary of Major Points 225 Notes 226 Index 229 About the Author 239 Y Contents |
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| isbn | 9781538152546 9781538152539 |
| language | English |
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| physical | xiii, 239 pages illustrations (black and white) 27 cm |
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| spelling | Saffady, William 1944- Verfasser (DE-588)140845526 aut Records and information management fundamentals of professional practice William Saffady Fourth edition Lanham, Maryland Rowman & Littlefield, an imprint of The Rowman & Littlefield Publishing Group, Inc. [2021] xiii, 239 pages illustrations (black and white) 27 cm txt rdacontent n rdamedia nc rdacarrier "This is the "go to" book for newly appointed records managers, as well as experienced records and information management (RIM) professionals who want a review of specific topics. The approach here is practical rather than theoretical and emphasizes best practices and published standards"-- Informationsmanagement (DE-588)4114012-6 gnd rswk-swf Archivierung (DE-588)4420040-7 gnd rswk-swf Records / Management Archives / Administration Informationsmanagement (DE-588)4114012-6 s Archivierung (DE-588)4420040-7 s DE-604 Online version Saffady, William, 1944- Records and information management Fourth edition Lanham : Rowman & Littlefield, 2021 9781538152553 Digitalisierung UB Passau - ADAM Catalogue Enrichment application/pdf http://bvbr.bib-bvb.de:8991/F?func=service&doc_library=BVB01&local_base=BVB01&doc_number=032729927&sequence=000001&line_number=0001&func_code=DB_RECORDS&service_type=MEDIA Inhaltsverzeichnis |
| spellingShingle | Saffady, William 1944- Records and information management fundamentals of professional practice Informationsmanagement (DE-588)4114012-6 gnd Archivierung (DE-588)4420040-7 gnd |
| subject_GND | (DE-588)4114012-6 (DE-588)4420040-7 |
| title | Records and information management fundamentals of professional practice |
| title_auth | Records and information management fundamentals of professional practice |
| title_exact_search | Records and information management fundamentals of professional practice |
| title_exact_search_txtP | Records and information management fundamentals of professional practice |
| title_full | Records and information management fundamentals of professional practice William Saffady |
| title_fullStr | Records and information management fundamentals of professional practice William Saffady |
| title_full_unstemmed | Records and information management fundamentals of professional practice William Saffady |
| title_short | Records and information management |
| title_sort | records and information management fundamentals of professional practice |
| title_sub | fundamentals of professional practice |
| topic | Informationsmanagement (DE-588)4114012-6 gnd Archivierung (DE-588)4420040-7 gnd |
| topic_facet | Informationsmanagement Archivierung |
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