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Documentation: a practical guide

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Bibliographic Details
Main Authors:	Harrison, Margaret (Author), McKenna, Gordon (Author)
Format:	Book
Language:	English
Published:	Cambridge Collections Trust 2008
Subjects:	Dokumentation Ratgeber
Online Access:	Inhaltsverzeichnis
Physical Description:	56 S. Ill.
ISBN:	1900642166

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Record in the Search Index

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adam_text	Contents 1. Introduction ■ What is documentation? ...................................................................................................2 ■ Why documentation matters .........................................................................................3 ■ The importance of standards ......................................................................................4 ■ A basic documentation system ..................................................................................6 ■ Choosing software for documentation ..................................................................8 2. Object entry ■ What is Object entry? ......................................................................................................12 ■ Why do it? ..................................................................................................................................12 ■ When is it done? ...................................................................................................................12 ■ What policy decisions are needed? ....................................................................12 ■ How do we do it? .................................................................................................................12 ■ What information should be recorded? ............................................................13 ■ What happens to the completed form? ............................................................13 ■ Protecting your entry records ...................................................................................13 3. Acquisition ■ What is accessioning? ....................................................................................................18 ■ Why do it? ..................................................................................................................................18 ■ When is it done? ...................................................................................................................18 ■ What policy decisions are needed? ....................................................................18 ■ How do we do it? .................................................................................................................18 ■ What information should be recorded? ............................................................18 ■ What happens to the completed records? ....................................................19 ■ Protecting your accession records ......................................................................19 ■ Accession numbering .....................................................................................................20 ■ Labelling and marking ....................................................................................................21 4. Borrowing and lending ■ Why do it? ..................................................................................................................................28 ■ When is it done? ...................................................................................................................28 ■ What policy decisions are needed? ....................................................................28 ■ How is it done? ......................................................................................................................28 ■ Who does it? ............................................................................................................................28 ■ What information should be recorded? ............................................................28 ■ Long-term loans ...................................................................................................................29 ■ Protecting your loans records ..................................................................................29 Bayerische ^ Staatsbibliothek I München J ■ What is cataloguing? ........................................................................................................34 m Why do it? ..................................................................................................................................34 ■ When is it done? ...................................................................................................................34 • What policy decisions are needed? ....................................................................34 m How do we do it? .................................................................................................................34 • Who does it? ............................................................................................................................35 • What information should be recorded? ............................................................35 m Protecting your catalogue records .......................................................................35 m Object history files .............................................................................................................35 6. Location and movement control ■ What is location and movement control? .........................................................38 ■ Why do it? ..................................................................................................................................38 ■ When is it done? ...................................................................................................................38 ■ What policy decisions are needed? ....................................................................38 ■ How is it done? ......................................................................................................................38 ■ Who does it? ............................................................................................................................38 ■ What information should be recorded? ............................................................38 ■ What happens to the completed tickets? ........................................................39 ■ Updating the catalogue record ...............................................................................39 ■ Identifying and describing locations ...................................................................40 ■ Protecting your location records ............................................................................40 7. Object exit ■ What is Object exit? ..........................................................................................................42 ■ Why do it? ..................................................................................................................................42 ■ When is it done? ...................................................................................................................42 ■ What policy decisions are needed? ....................................................................42 ■ How do we do it? .................................................................................................................42 ■ Who does it? ............................................................................................................................42 ■ What information should be recorded? ............................................................42 ■ What happens to the completed forms? .........................................................43 ■ Protecting your exit records .......................................................................................43 8. Managing a documentation system ■ Adopta policy on documentation .........................................................................46 ■ Nominate someone to be responsible for documentation ................46 ■ Write a procedural manual ..........................................................................................46 ■ Train your workforce to use the system .............................................................46 9. Retrospective documentation ■ What is Retrospective documentation? ............................................................48 ■ What records do we need? .........................................................................................48 ■ Have we got a backlog? ................................................................................................48 ■ How do we do Retrospective documentation? ...........................................49 ■ When is an inventory a good idea? ......................................................................49 ■ Carrying out an inventory .............................................................................................49 ■ An alternative approach ................................................................................................50 10. Writing a documentation plan ■ What is a documentation plan? ...............................................................................52 ■ Why do we need a documentation plan? ........................................................52 ■ Before you start ....................................................................................................................52 ■ What should be in a documentation plan? ....................................................52 ■ Format for a documentation plan ...........................................................................52 ■ Timescales, priorities and resources ..................................................................53 11. Support collections ■ What are support collections? ..................................................................................56 ■ Why do we need to document support collections? .............................56 ■ How do we document support collections? .................................................56 Index .....................................................................................................................................................57
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publisher	Collections Trust
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title	Documentation a practical guide
title_auth	Documentation a practical guide
title_exact_search	Documentation a practical guide
title_full	Documentation a practical guide written by Margaret Harrison & Gordon McKenna
title_fullStr	Documentation a practical guide written by Margaret Harrison & Gordon McKenna
title_full_unstemmed	Documentation a practical guide written by Margaret Harrison & Gordon McKenna
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